TERMS OF BUSINESS

Britton Insurance
Crennan House
Tirconaill Street
Donegal Town
Co Donegal
FR94 R628

Tel: 074 9721304
Email: admin@brittoninsurance.com
Website: www.brittoninsurance.com

These terms of business set out the general terms under which our firm will provide General Insurance business services to you. It details the respective duties and responsibilities of both the firm and you in relation to such services. They also contain details of our regulatory and statutory obligations and the respective duties of both the firm and you in relation to such services. Please ensure to read these terms thoroughly and if you have any queries, please contact us at the above address and we will be happy to answer any questions you may have. Please note that by proceeding with your transaction through the firm, you agree to the terms as laid out in this Terms of Business document. If any material changes are made to these terms we will notify you, at the earliest opportunity.

We commit to providing you with an excellent and professional level of service. We believe in acting only in the best interests of our clients to ensure that a relationship as important and fundamental as ours is maintained for life.

This document takes effect from 1st January 2021, or whenever it is received (whichever is the later) and supersedes any Terms of Business that may have been previously sent to you.

Authorised Status: Pat Britton & Co Ltd t/a Britton Insurance and 4thelads is regulated by the Central Bank of Ireland (Ref. C4560) as an insurance intermediary registered under the European Communities (Insurance Distribution) Regulations 2018.

Copies of our regulatory authorisations are available on request and are displayed in the public areas of our office alternatively the Central Bank of Ireland holds registers of regulated firms. You may contact the Central Bank of Ireland on 1890 777 777 or alternatively visit their website www.centralbank.ie to verify our credentials.

Codes of Conduct: Pat Britton & Co Ltd is subject to and complies with the Central Banks’s Consumer Protection Code, Minimum Competency Code, and the Fitness and Probity Standards which offers protection to consumers and the Code(s) can be found on the Central Bank’s website www.centralbank.ie

How We Communicate With You: We offer you the choice of receiving communication (including documentation) either on paper or by another durable medium such as email or SMS, Where you have chosen to provide us with your email address and/or mobile number for communication (including documentation) you agree that we can communicate and contact you using electronic means. Should you not wish us to communicate or contact you via electronic means please advise us and we will send correspondence to you using standard post.

Our Services: We are authorised to advise and arrange transactions on your behalf in relation to general insurance products. A full list of Insurers (which includes Insurance Undertakings, Insurance Intermediaries, Product Producers and Managing General Agents) with whom we hold an appointment is available on request.

Fair Analysis: The concept of fair analysis is derived from the Insurance Mediation Directive. It describes the extent of choice of products and providers offered by an intermediary within a particular category of general insurance. The number of contracts and providers considered must be sufficiently large to enable an intermediary to recommend a product that would be adequate to meet a client’s needs. The number of providers that constitutes ‘sufficiently large’ will vary depending on the number of providers operating in the market for a particular product or service and their relative importance in and share of that market. The extent of fair analysis must be such that could be reasonably expected of a professional conducting business, taking into account the accessibility of information and product placement to intermediaries and the cost of the search.

In order to ensure that the number of contracts and providers is sufficiently large to constitute a fair and personal analysis of the market we will consider the following criteria:

  • ➢ The needs of the client
  • ➢ The size of the client order
  • ➢ The number of providers in the market that deal with brokers
  • ➢ The market share of each of those providers
  • ➢ The number of relevant products available from each provider
  • ➢ The availability of information about the products
  • ➢ The quality of the product and service provided by the providers
  • ➢ Cost, and
  • ➢ Any other relevant consideration

We provide advice on and arrange products from the following range: household, motor, commercial motor, commercial business, public and employer liability, farm insurance, property insurance, personal accident, motor trade, travel insurance.

Regular Reviews: It is in your best interests that you review, on a regular basis, the products which we have arranged for you. As your circumstances change, your needs will change. You must advise us of those changes and request a review of the relevant policy so that we can ensure you are provided with the up to date advice and products best suited to your needs. Failure to contact us in relation to changes in your circumstances or failure to request a review may result in you having insufficient insurance cover.

Conflict of Interest: It is the policy of Pat Britton & Co Ltd to avoid conflicts of interest in providing services to you. However, where an unavoidable conflict of interest arises we will advise you of this in writing before providing you with any service. A full copy of our conflicts of interest policy is available on request.

Disclosure of Information: Failure to disclose any material information to your insurers could invalidate your insurance cover; all/or part of any claim may not be paid. Material facts can include but not limited to facts such as previous claims, medical conditions or previous convictions etc. All material facts should be disclosed, if you are unsure as to whether a fact is material, it should be disclosed.

Premium Handling: Pat Britton & Co Ltd will accept payments in cash, by cheque, credit/debit cards or electronic bank transfer in respect of all classes of insurance in the circumstances permitted under our regulatory authorisations. The firm is not authorised to accept cash or negotiable instruments in any other circumstances. Premiums are due on or before renewal/inception date or before any policy changes which result in an additional charge. It is your responsibility to ensure that your payment has reached us and that your policy has been incepted/renewed/amended. If we do not receive your renewal payment on or before your renewal date, your policy will lapse and no cover will be in place.

Failure to pay or default: Pat Britton & Co Ltd will exercise its legal rights to receive payments due to it from clients for business services provided. In particular, without limitation of the generality of the foregoing, the firm will seek reimbursement for all payments made to insurers on behalf of clients where the firm has acted in good faith in renewing a policy of insurance for the client. Insurers and other product producers may withdraw benefits or cover in the event of default on payments due under policies of insurance or other products arranged for you. We would refer you to policy documents or product terms for the details of such provisions

Complaints Procedure: Whilst we are happy to receive verbal complaints, it would be preferable that any complaints are made in writing. We will acknowledge your complaint in writing within 5 business days and we will fully investigate it. We shall investigate the complaint as swiftly as possible, and the complainant will receive an update on the complaint at intervals of not greater than 20 business days starting from the date on which the complaint is made. On completion of our investigation, we will provide you with a written report of the outcome. In the event that you are still dissatisfied with our handling of or response to your complaint, you are entitled to refer the matter to the Financial Services and Pensions Ombudsman (FSPO). A full copy of our complaints procedure is available on request.

Cancellation Rights/Cooling Off Period: A Consumer (as defined by SI No 853 of 2004) has the right to withdraw from an insurance policy (as defined under SI No 853 of 2004) within 14 days of the start date of the policy without penalty and without giving any reason – this is known as the cooling off period. The right of withdrawal may be exercised by notice in writing to the firm quoting your policy number. Should this right be exercised the insurance company may charge a pro rata premium for the period you are on cover. If the cover is motor insurance the premium cannot be cancelled until the Certificate of Insurance and Windscreen Disc have been received by us. You, the client, can cancel your policy by notice in writing at any time. Provided that all reasonable charges pertaining to costs incurred by us have been paid and provided that no incident giving rise to a claim has occurred in the current period of insurance, you will be entitled to a proportionate return of the premium for the un-expired period of insurance unless the policy is on a minimum and deposit basis, and if this is the case, no return will be allowed on the policy and this will be noted on your policy schedule. If you cancel a policy during its first year with an Insurer (outside of the cooling off period) short term rates apply. Insurance companies normally reserve the right to cancel policies at any time by giving appropriate notice to you at your last known address. Please refer to your policy terms & conditions. A cancellation charge may apply. Please note that our administration charge/client services fee is non-refundable in the event of cancellation of your contract.

Claims: It is essential that we are notified immediately of any claims or circumstances which could give rise to a claim. When you notify us, you must include all material facts concerning the claim. The policy wording will describe in detail the procedures and conditions in connection with making a claim. It should be noted that there is no cover for defence costs incurred without insurer’s prior consent.

Remuneration and Charges: The firm is remunerated by way of commission from the providers with whom we transact business. Pursuant to provision 4.58A of the Central Bank of Ireland’s September 2019 Addendum to the Consumer Protection Code, please see a summary of the details of all arrangements for any fee, commission, other reward or remuneration paid or provided to Pat Britton & Co Ltd which we have agreed with product producers on our website www.brittoninsurance.com.

General Insurance: We apply a fee for administration services for Personal Lines policies, which varies depending on the administration service being provided to you. For Business Insurance, a client services fees is applied for our services provided to you. The details of these fees are outlined on the attaching Schedule of Fees notice which is also displayed at our offices and available on our website. Please note these fees are non-refundable in the event of cancellation of your contract.

Premium Finance: If you require credit terms, the firm may be able to arrange premium finance on your behalf with credit finance providers with whom we have a written agreement. As a credit intermediary registered with the Competition and Consumer Protection Commission, the firm may receive commission from the credit finance provider for arranging this finance on your behalf. Please note that credit intermediation is not an activity regulated by the Central Bank of Ireland. In the event of credit facilities being provided directly by us, an agreement will be issued by us setting out details of applicable interest rate and charges as well as the general terms of any such agreement.

Compensation Scheme: We are members of the Investor Compensation Scheme operated by the Investor Compensation Company Ltd. See below for details.

Investor Compensation Scheme: The Investor Compensation Act, 1998 provides for the establishment of a compensation scheme and the payment, in certain circumstances, of compensation to certain clients (known as eligible investors) of authorised investment firms, as defined in that Act.

The Investor Compensation Company Ltd. (ICCL) was established under the 1998 Act to operate such a compensation scheme and our firm is a member of this scheme.

Compensation may be payable where money or investment instruments owed or belonging to clients and held, administered or managed by the firm cannot be returned to those clients for the time being and where there is no reasonably foreseeable opportunity of the firm being able to do so.

A right to compensation will arise only:

  • ➢ If the client is an eligible investor as defined in the Act; and
  • ➢ If it transpires that the firm is not in a position to return client money or investment instruments owned or belonging to the clients of the firm; and
  • ➢ To the extent that the client’s loss is recognised for the purposes of the Act.

Where an entitlement to compensation is established, the compensation payable will be the lesser of:

  • ➢ 90% of the amount of the client’s loss which is recognised for the purposes of the Investor Compensation Act, 1998; or
  • ➢ Compensation of up to €20,000.

For further information, contact the Investor Compensation Company Ltd. at (01) 224 4955.

Brokers Ireland Compensation Fund: We are also members of the Brokers Ireland Compensation Fund. Subject to the rules of the scheme the liabilities of its members firms up to a maximum of €100,000 per client (or €250,000 in aggregate) may be discharged by the fund on its behalf if the member firm is unable to do so, where the above detailed Investor Compensation Scheme has failed to adequately compensate any client of the member. Further details are available on request.

Data Protection: We are subject to the requirements of the General Data Protection Regulation 2018 and the Irish Data Protection Act 2018.

Pat Britton & Co Ltd is committed to protecting and respecting your privacy. We wish to be transparent on how we process your data and show you that we are accountable with the GDPR in relation to not only processing your data but ensuring you understand your rights as a client.

The data will be processed only in ways compatible with the purposes for which it was given and as outlined in our Data Privacy Notice, this will be given to all our clients at the time of data collection.

We will ensure that this Privacy Notice is easily accessible. Please refer to our website www.brittoninsurance.com, if this medium is not suitable we will ensure you can easily receive a copy by hard copy.

Please contact us at dataprotection@brittoninsurance.com if you have any concerns about your personal data.

Call Recording: All calls, inbound and outbound, may be recorded and monitored for training and/or quality purposes, to verify information, assist in the complaints procedure and help prevent and detect fraud.



Schedule of Fees

Personal Insurances Administration Fees

Standard Motor Insurance : Up to €75 or 5% or the premium, whichever is the higher

Non-Motor Policies (e.g. Household, Caravan, Boat) : Up to €50 or 5% whichever is the higher

Mid-Term Adjustment/Cancellation – Motor Policies : Up to €35 or 5% whichever is higher

Mid-Term Adjustment/Cancellation – Non-Motor Policies : Up to €25 or 5% whichever is higher

Administration Charge : €25

This will be charged for temporary adjustment certificates, duplicate certificate, insurance disc or no claims bonus, duplicate household policy documentation or any documentation relating to lapsed or cancelled policies.

Business Insurances Client Services Fee Including Motor

A Client Services Fee of up to 20% of the premium inclusive of government levy applies and €150 or 7.5% whichever is higher for Mid-Term Amendment/Cancellations.

Premium Finance Fees

Where premium instalment arrangements have been agreed with Pat Britton & Co Ltd, the details of the applicable charges will be outlined to you in advance.

As a Credit Intermediary we may assist you with arranging finance with a third party financial institution. Where this occurs, a fee of 2% of the premium financed applies which is included in the interest rate outlined on your loan agreement.

Supplementary Fees

Should a particular project or circumstance require us to charge any additional fees, they will be specifically advised to you in advance. The calculation of such charges will be based on various factors such as, though not limited to, the complexity of matters under consideration, any commission payable (including none) by Insurers, time spent, qualification levels and numbers of personnel involved.

On settlement of your account, we will forward to you all documents showing ownership of your policy i.e. Motor Certificate & Disc and Policy Schedules. Where a series of transactions are involved, we will normally hold each document until the series is complete and then forward them to you.

Please note all Fees outlined above are non-refundable



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